Skip to main content


Welcome to Numetrica's Blog — your hub for expert insights on accounting, bookkeeping, finance, and business strategies.
8 minutes reading time (1582 words)

Improve Dental Practice Accounting by using Cloud Accounting Technology [Step-by-Step Guide]

You know better than me that your time as a dentist is far more valuable than any other profession. As a matter of fact, dentists are the highest point in a totem pole of average income.   Accountants come as the 3rd on the list. So based on that rational, any element of your business that can be delegated will make your time more valuable.

One these task is bookkeeping and CFO services.

Ho do we do this differently and effortlessly?

  1. Setup you on on Dropbox to exchange documents and have a secure lace to store files.
  2. Setup QuickBooks Online to perform the day to day accounting tasks
  3. Setup T-sheets to keep track of employee hours and schedule
  4. Setup Wagepoint to run payroll. pay through direct deposit and pay CRA automatically.
  5. Setup and integrate Receipt Bank app to capture and record each receipt and store for 10 years
  6. Setup and integrate HubDoc to retrieve bank and credit card statements
  7. Setup and integrate Slack so you can communicate with us more effectively and efficiently.
  8. Obtain CRA authorization so they don’t waste your time and call us instead.

These 8 elements will generate a lot of time savings.  In addition, our CFO services along with these can optimize your clinic even more.


If my office burn down with all its computers to the ground none of my files are lost. All my files close to 1000 folders are stored in Dropbox. Dropbox keeps back up and their firewalls are much better than any of us can buy.

Another feature that I really love is file transfers, our clients are asking us to email them their documents from time to time. These are the clients that are not very technology savvy or maybe do not have time. 1st, we educate them about how emails are unsafe and hackers can get to them easily. 2nd rather than just emailing we transfer through Dropbox. This feature allows only the recipient to open the email and also the email expires after a few days, so there is no trace of the data online.

The app also has a built in scanner in case you want to send us an urgent form. It will scan the document in PDF and save it to the folder that we are sharing.

QuickBooks Online:

In the past, I used to convince my clients to use QBO and would compare with Desktop version, list advantages and so on.

Now, it is a must requirement if you they want us to help with their accounting, bookkeeping and taxes.

It is extremely powerful and the fact that so many apps connect to it  make it even more and more valuable.


T-sheets is revolutionary, it keeps track of employees through apps and kiosk. In keeps track of time worked, sick days, vacations, coffee breaks, lunch hours. All of these are done automatically, without any efforts on your part or your office managers part. At the end of the pay cycle, once the hours are approved they are sent to be processed either in Wagepoint or QBO payroll Module.

One sneaky feature that I like about this app is its “micro management”. The app also uses GPS, so let’s say employee uses it’s phone to log in and he/she is not in the office yet. The app will notify you that the employee log in but was not in the office.

The app acts as a virtual time card.

It also another great feature, if you want to know exactly how much is spent on a client you can use its project feature. It will show which staff worked on a client and how much time it took to the job.

The app also allows for scheduling.


Wagepoint prepares payroll, pays CRA the source deductions amount on time, prepares T4s and T4As as soon as the year is over so effectively and efficiently. As simply as I have stated. This feature still hasn’t been resolved and mastered by so many business owners and Wagepoint does it with so much ease.

Receipt Bank

I remember when it just came out, I thought it was useless since we recorded the data automatically. Why did we want to use RB. The key is the app 1st captures the receipts and sends it to QBO, in addition, it will read and record everything on the receipt, such as date, invoice numbers, product descriptions, items, taxes, …. It will also save the receipt for 10 years. In addition, it has a “Fetch” feature, basically what it means is that it will go to online supplier, let’s say Bell Canada and Fetch the invoice. Not done yet, it allows for unique email such as This email address is being protected from spambots. You need JavaScript enabled to view it. any invoice email to your unique address, will go through RB process. Also not done yet, let’s say you had 100 receipts that were not saved electrically or processed yet, us or you, save all the receipts onto one PDF document and email it your unique email address. RB would receive the email and split the 100 page PDF and record each one on it’s own. I don’t know about you, but as an accountant I get so excited each time I see this.

I now, can’t leave without RB, I’m now audit proof, if CRA asks for any backup documents, I can produce it in a sec and can also send it to CRA online. We have a podcast that is dedicated to its audit proof feature.

Think about all the paper that is been saved.


Hubdoc has the same feature as RB however, it is so powerful in retrieving old bank statements.

We has a client who has had a practice but neglected his accounting for a few year, he also didn’t have time to go to the bank and ask for bank and CC statements. I asked him to come to our office and I setup Hubdoc, while him and I were having a nice espresso and chatting, Hubdoc, retrieved 375 statements.


Once you have more clients and staff and receive email after email after email, even worst email from multiple contacts, its management will become very hard. Slack solved this problem, the app allows creating channels per client, we would send relevant messages just fr that client with the hellos and regards and thanks … The channel would keep ta history of the communication. This is a knowledge transfer asset in case an employee leaves or a new one starts,

The less time you’re focusing on overseeing the books and budgets for your practice, is more time that can be put into growing your practice. Building a solid and consistent patient roster is a stronger investment than those countless hours you’d be doing diving into the financing. Let alone the stress of it all. Working with accountants for dentists like Numetrica City, we put that time in for you, like it’s our job…because it is!

Having a good accounting firm handle the day-to-day of your dentistry practice means that they’re taking care of the budgeting and reporting. They will also help you to be able to properly implement the 10/25 rule needed to move your practice’s accounting into profit first functioning. As well as then properly account for all the accounts needed to run a profit first practice, and keeping track of each of those accounts and the money that is moved into them every month. Which is a perfect lead in to the next reason why hiring an accounting for dentists in Ottawa firm is beneficial.

Deal with CRA

I know CRA staff are super nice but no one likes to receive a call from them. We made this easy, Once you give us your authorization CRA will call us in case they need something. This has been so valuable for many of our clients. In most cases, the phone call was for a small item and we can resolve it in a few minutes. So no need for them to call you and you call us and we can them ….

CFO services

We know businesses, we know businesses pulse and can sit down with you and discuss how business is doing. how we can maximize profit, come up with strategies to increase sales, reduce expenses, … the benefit to you is that you get the CFO when you need one, just like the fact that we come to you when we need you. I definitely can’t afford to have a dentist full time so I see one when I need it which is one every quarter plus regular check up.

Implementing Profit first strategy for dentists

In a profit first approach to your practice, there’s a few things to know before we continue. The way to approach profit first is a simple formula really:

Sales – Profit = Expenses

Essentially, what this means that after a month of work you’re going to pay yourself first. BEFORE anything else, including bills. Where normally, you’d pay your bills and expenses, then look to improve machinery or buy things you need for your practice before paying yourself. With this formula, you always pay yourself first, then you work with what you have left to handle all expenses. This means that you’re forced to find ways to save money. Yes, it can be scary, but you’ll thank yourself in the long run.

More or cloud accounting benefits.

Stay Informed

When you subscribe to the blog, we will send you an e-mail when there are new updates on the site so you wouldn't miss them.

Virtual Reality and Virtual CFO: Is This the Perfe...
Important Personal and Corporate Tax Return Deadli...


No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Tuesday, 27 February 2024

One-Stop Shop for Accounting
and Bookkeeping in Ottawa

Frequently Asked Questions - FAQs

Does Numetrica offer tax services for small businesses in Ottawa?

Absolutely! Numetrica is your expert small business accountant in Ottawa, dedicated to providing exceptional tax services tailored for the unique needs of small businesses. We are committed to delivering expert tax preparation, accurate filing, and insightful strategic planning. Our tax services are designed to efficiently minimize tax liabilities and enhance deductions, ensuring that your small business not only adheres to the latest tax regulations but also optimizes financial opportunities.

What makes Numetrica different from other accounting firms in Ottawa?

Numetrica stands out as a leader among accounting firms in Ottawa for our personalized approach & comprehensive expertise in accounting & bookkeeping services. We focus on building long-term relationships with our clients, offering customized solutions that evolve with your business.

What accounting services does Numetrica offer in Ottawa?

Numetrica provides a comprehensive range of bookkeeping and accounting services in Ottawa, including financial statement preparation, tax planning, payroll services, and business coaching.

Our Ottawa accounting firm specializes in both personal tax and corporate tax services, providing tailored solutions to meet the specific needs of your business or personal finances. Whether you're a growing business seeking robust corporate tax strategies or an individual in need of personalized tax guidance, Numetrica is equipped to deliver excellence.

How can Numetrica's bookkeeping services benefit my business in Ottawa?

Our bookkeeping services in Ottawa offer meticulous record-keeping and financial analysis, helping you make informed decisions, maintain cash flow, and streamline your financial processes. We use the latest software and practices to ensure your finances are managed efficiently.

How much does bookkeeping cost in Ottawa?

The cost of bookkeeping services in Ottawa can vary widely depending on several factors such as the size of your business, the volume of transactions, the complexity of your financial needs, and the level of expertise required.

Contact us detailed quote based on your specific business needs. Remember, investing in professional bookkeeping can save you time and money in the long run by ensuring accurate financial records and compliance with tax laws.

Numetrica Accounting

Awards / Featured On


Check what some of our clients are saying about our services.
  • Samantha Biron

    I highly recommend Moe Tabesh. His service is phenomenal, to say the least. His tax knowledge is extensive and he’s been able to save me a substantial amount of money by following his recommendations. In addition, he is warm, kind, understanding, positive, and flexible, which are qualities I find rare in most accountants I’ve worked with. You’re in good hands with Moe, I can’t recommend him enough.

    Samantha Biron

    President and Founder, Find Your Tribe
  • Jeremy Prudhomme

    Moe and everyone at Numetrica have been incredible at helping with my new corporation and corporate and personal tax returns and my other small business. Their accounting skills are out of this world and the technology they use makes everything so simple and fast. The time you will save will be worth every penny. Thanks again Moe for all your help!

    Jeremy Prudhomme

    CEO, Jeeman TV
  • Farshid Dehnavi

    Mr Tabesh (Captain Number Cruncher) and his perfect team are not only professional in their fields, they are extremely passionate about their clients! Numetrica City continues to support us with corporate and personal tax returns, bookkeeping (thank you so much Sherry ) and We are so happy and appreciative for you and your responsible team, Moe!!!
    I really recommend these guys to everybody.

    Farshid Dehnavi

    President and CEO, Ink Plus
  • Keddy Declan

    I did my first Corporate tax return and cloud accounting with Numetrica City and I am very satisfied with the work they did. The team was very responsive and answered all my questions. I 1000% recommend their services.

    Keddy Declan

    CEO , IT Referrals
  • Sibeso Kehinde

    I would highly recommend Numetrica City-Accountants, Tax and Bookkeepers. Exceptional customer service. I am assured that all my company tax services and payroll are taken care of because of the great team that Moe has. I like the fact that I do not have to worry about driving to a physical location for my accounting services, my company's accounting tax preparations are done online due to the excellent cloud service Numetrica City has. Definitely score a10/10. Thank you for all the good work that you guys do. Greatly appreciated!

    Sibeso Kehinde




    We’d love to hear about your goals and aspirations. After understanding the big picture, we’ll dig into the details of your bookkeeping process so we can assess your needs.


    Once we understand your needs, we’ll send over a proposal that outlines our plan for tackling your challenges and a fixed monthly price for those bookkeeping services.


    Once you accept our proposal, we’ll get your bookkeeping tidied and up to date and begin implementing cloud accounting tools that will ensure proper bookkeeping going forward.
    Get Connected

    Get Connected

    Once the set-up is done, the hard part is over. You’ll be connected to your CPA-level bookkeeper and they will become your main point of contact.


    Once the clean up is done, the hard part is over. You’ll get connected to your bookkeeper and he/she will become your main point of contact. Don’t worry, we only select the best CPA or CPA students.

    Your Unfair Advantage

    Stay up-to-date on the latest accounting news, tax updates, and financial tips. Stay ahead of the game and make informed financial decisions with our expert insights and analysis. Sign up now to start receiving our newsletter!

    Join our family


    Carling Dental
    David Pratt
    Vitallab Solutions
    Loon Kambucha
    Samuel Associates
    Downtown Dental

    Trust in the superhero accountants of Numetrica to keep your numbers in order and for expert advice on growing your business. Numetrica specializes in providing clients with in-depth accounting and bookkeeping services in Canada and the United States as well as financial advice to assist you in making the right decisions for your business.