Skip to main content

Blog

Welcome to Numetrica's Blog — your hub for expert insights on accounting, bookkeeping, finance, and business strategies.
5 minutes reading time (1046 words)

Are you frustrated with collecting documents and keeping them for 7 years?!

Then sweat over them for several hours entering numbers one by one into an accounting system. 

I remember before the creation of cloud accounting, I used to spend hours entering cheques, sometimes it would be up till 7 in the morning entering cheques.

God forbid if you transpose a few numbers or have the wrong dates for the cheques.

You would then have to search and see where you made a mistake and correct them since your bank reconciliation is not working.

Enter the Hubdoc,

Hubdoc has the Optical Recognition feature so it will read the expense sheet and retrieve all the accounting data and the sends them to QuickBooks Online and keeps the expense sheet for 10 years and helps with the reconciliation.

Better yet, you can forward electronic expense sheets to a unique Hubdoc email and then the software repeats the same thing and retrieves all that data.

One of our clients did this and capture close to 1400 documents and sent them to Hubdoc. This saved over 30 hours of bookkeeping time.

The documents then don’t need to be saved separately in a show box, they can easily be recycled.

Better yet, if ever Canada Revenue Agency is knocking on your business door and wants to see receipts. A note here, if you can’t provide it, the disqualify the claim for HST and Expense.

With Hubdoc, we can provide the receipt right from QBO.

Once the expense item in opened in QBO, the PDF receipt with show up as an attachment and opens when we click on them.

This can also be sent electronically to RA. Imagine how many trees you save.

In summary, this document collection and management software will automatically import all your financial documents (receipts, emails, bills, statements, etc.) into a secure account in the cloud. You can even link all your accounts together for automatic upload. 

HubDoc Highlights

Hubdoc Makes Bookkeeping Effortless

It's really simple to organize your financial records using Hubdoc. Your document can be uploaded automatically from your accounts, forwarded from your email, or you can take a picture of it. After that, Hubdoc takes important information out of the documents (such as the vendor's name, date, and amount) and outputs it as usable data. To put it another way, Hubdoc does all of the data entry for you.

Hubdoc Collected Documents Automatically

 Hubdoc will automatically gather your bills and statements and upload them to your cloud once you link all of your accounts. This makes it simple to check if you have received everything and made all of your required payments. Banks, telecom providers, utility companies, and more than 700 hundred online vendors can all have their documents automatically retrieved by Hubdoc. This will save you a ton of time searching through multiple accounts, finding your documents, and uploading them one by one.

Hubdoc Creates Folders and Sorts for You

After the documents are uploaded, Hubdoc will even manage the folder creation and sorting for you based on vendor name..

Hubdoc Provides Access to Users, Bookkeepers, and Accountants

 You can use this software to give multiple people, including your accountant, access to your account so they can work on your books and download any necessary documents for tax season. Easy enough, you can make the files "read-only" to prevent them from tampering with your documents. Even better, Hubdoc and Xero HQ can be configured to notify the activity feed when documents are uploaded and prepared for direct Xero publication.

Hubdoc Utilizes Cloud-Based Platforms

 Hubdoc has the great feature of seamlessly integrating with other platforms.  Accordingly, it will establish a connection with your Xero accounting program, enabling one-click reconciliation and the automatic sending of documents there. Combining the two software packages can improve your assurance that your books are accurate and well-organized while also lessening the effort involved in data entry. The coding of these documents can even be automated with rules, after which you can review the draft transactions in QBO.

Hubdoc Automatically Back up your data

In case you are still not convinced, let us clarify that you will not have to worry about losing documents in the event of a computer or server crash. Your documents are automatically backed up by Hubdoc and are safely kept on the cloud.

Hubdoc is accessible, wherever you log in

All kinds of devices, including tablets, can use Hubdoc. By using your mobile device, email, or even your scanner, you will be able to effortlessly upload invoices and receipts with ease.

Hubdoc Allows You to Work Anywhere

Additionally, you can view your documents at any time and from any location in the globe. This guarantees that assignments are completed on time, regardless of whether you are working from home or in the office. Your workflow can now be simplified, and everything can be managed from a single, secure cloud.

Hubdoc offers top-notch training and support.

It is great to have software that is convenient, but if you do not know how to use it, what good is it? When learning how to use the software, Hubdoc makes it easy. Together with committed phone support, they offer complimentary online training to assist you during the process.

As you can see, bookkeeping is simplified with Hubdoc. All of your financial documents are securely managed and kept on the cloud, so you do not need to search for them at the end of each month. You will have more time to concentrate on managing your business, which is what you do best, and your business will run smoothly.

Are you ready to finally organize your books?

Reach out to Numetrica right now.

We handle all of your accounting requirements.

In addition to sorting transactions and organizing all of your statements and monthly reports, our team of cloud bookkeepers and accountants will also assist you with your tax accounting.

We employ cutting edge technology, such as accounting software from QBO and Hubdoc, to help you optimize all of your accounting procedures and give you access to user-friendly accounting systems at any time and from any location.

Find out more about our offerings and how we can assist you in concentrating on your business rather than your bookkeeping!

Suggesed Read: HST Definition: What It Is, How to Use It, and More

×
Stay Informed

When you subscribe to the blog, we will send you an e-mail when there are new updates on the site so you wouldn't miss them.

Personal Income Tax and Tax Refund Right Away in O...
Why You Need Proactive Accounting Service For Your...
 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Monday, 22 April 2024

One-Stop Shop for Accounting
and Bookkeeping in Ottawa

Frequently Asked Questions - FAQs

Does Numetrica offer tax services for small businesses in Ottawa?

Absolutely! Numetrica is your expert small business accountant in Ottawa, dedicated to providing exceptional tax services tailored for the unique needs of small businesses. We are committed to delivering expert tax preparation, accurate filing, and insightful strategic planning. Our tax services are designed to efficiently minimize tax liabilities and enhance deductions, ensuring that your small business not only adheres to the latest tax regulations but also optimizes financial opportunities.

What makes Numetrica different from other accounting firms in Ottawa?

Numetrica stands out as a leader among accounting firms in Ottawa for our personalized approach & comprehensive expertise in accounting & bookkeeping services. We focus on building long-term relationships with our clients, offering customized solutions that evolve with your business.

What accounting services does Numetrica offer in Ottawa?

Numetrica provides a comprehensive range of bookkeeping and accounting services in Ottawa, including financial statement preparation, tax planning, payroll services, and business coaching.

Our Ottawa accounting firm specializes in both personal tax and corporate tax services, providing tailored solutions to meet the specific needs of your business or personal finances. Whether you're a growing business seeking robust corporate tax strategies or an individual in need of personalized tax guidance, Numetrica is equipped to deliver excellence.

How can Numetrica's bookkeeping services benefit my business in Ottawa?

Our bookkeeping services in Ottawa offer meticulous record-keeping and financial analysis, helping you make informed decisions, maintain cash flow, and streamline your financial processes. We use the latest software and practices to ensure your finances are managed efficiently.

How much does bookkeeping cost in Ottawa?

The cost of bookkeeping services in Ottawa can vary widely depending on several factors such as the size of your business, the volume of transactions, the complexity of your financial needs, and the level of expertise required.

Contact us detailed quote based on your specific business needs. Remember, investing in professional bookkeeping can save you time and money in the long run by ensuring accurate financial records and compliance with tax laws.

Numetrica Accounting

Awards / Featured On

CPA - Chartered Professional Accountants
Rotessa
Wagepoint

Reviews

Check what some of our clients are saying about our services.
  • Samantha Biron

    I highly recommend Moe Tabesh. His service is phenomenal, to say the least. His tax knowledge is extensive and he’s been able to save me a substantial amount of money by following his recommendations. In addition, he is warm, kind, understanding, positive, and flexible, which are qualities I find rare in most accountants I’ve worked with. You’re in good hands with Moe, I can’t recommend him enough.

    Samantha Biron

    President and Founder, Find Your Tribe
  • Jeremy Prudhomme

    Moe and everyone at Numetrica have been incredible at helping with my new corporation and corporate and personal tax returns and my other small business. Their accounting skills are out of this world and the technology they use makes everything so simple and fast. The time you will save will be worth every penny. Thanks again Moe for all your help!

    Jeremy Prudhomme

    CEO, Jeeman TV
  • Farshid Dehnavi

    Mr Tabesh (Captain Number Cruncher) and his perfect team are not only professional in their fields, they are extremely passionate about their clients! Numetrica City continues to support us with corporate and personal tax returns, bookkeeping (thank you so much Sherry ) and We are so happy and appreciative for you and your responsible team, Moe!!!
    I really recommend these guys to everybody.

    Farshid Dehnavi

    President and CEO, Ink Plus
  • Keddy Declan

    I did my first Corporate tax return and cloud accounting with Numetrica City and I am very satisfied with the work they did. The team was very responsive and answered all my questions. I 1000% recommend their services.

    Keddy Declan

    CEO , IT Referrals
  • Sibeso Kehinde

    I would highly recommend Numetrica City-Accountants, Tax and Bookkeepers. Exceptional customer service. I am assured that all my company tax services and payroll are taken care of because of the great team that Moe has. I like the fact that I do not have to worry about driving to a physical location for my accounting services, my company's accounting tax preparations are done online due to the excellent cloud service Numetrica City has. Definitely score a10/10. Thank you for all the good work that you guys do. Greatly appreciated!

    Sibeso Kehinde

    OUR PROCESS

    Discovery

    Discovery

    We’d love to hear about your goals and aspirations. After understanding the big picture, we’ll dig into the details of your bookkeeping process so we can assess your needs.
    Proposal

    Proposal

    Once we understand your needs, we’ll send over a proposal that outlines our plan for tackling your challenges and a fixed monthly price for those bookkeeping services.
    Set-up

    Set-up

    Once you accept our proposal, we’ll get your bookkeeping tidied and up to date and begin implementing cloud accounting tools that will ensure proper bookkeeping going forward.
    Get Connected

    Get Connected

    Once the set-up is done, the hard part is over. You’ll be connected to your CPA-level bookkeeper and they will become your main point of contact.
    Reviews

    Reviews

    Once the clean up is done, the hard part is over. You’ll get connected to your bookkeeper and he/she will become your main point of contact. Don’t worry, we only select the best CPA or CPA students.

    Your Unfair Advantage

    Stay up-to-date on the latest accounting news, tax updates, and financial tips. Stay ahead of the game and make informed financial decisions with our expert insights and analysis. Sign up now to start receiving our newsletter!

    Join our family

    Clients

    Carling Dental
    David Pratt
    Vitallab Solutions
    iHotWeb
    Smiles by Pocock
    Jeeman
    Samuel Associates
    Downtown Dental
    Numetrica

    Trust in the superhero accountants of Numetrica to keep your numbers in order and for expert advice on growing your business. Numetrica specializes in providing clients with in-depth accounting and bookkeeping services in Canada and the United States as well as financial advice to assist you in making the right decisions for your business.